Digital download · Excel + PDF
The Ultimate Event Checklist Kit
An 11-sheet Excel workbook with real formulas and a 21-page PDF guide. Plan any event — wedding, conference, birthday, festival — without spreadsheet chaos.
Digital download
$29 one-time
Lifetime access · pay once, get all future updates
- ✓ 11-sheet Excel workbook (29 KB)
- ✓ 21-page PDF planning guide
- ✓ Lifetime updates
- ✓ Works on Mac, Windows, Google Sheets, Excel mobile
Buy the kit
Secure checkout via LemonSqueezy. Files delivered instantly + receipt emailed.
Want a free taste first? Get our 8-page Planning Basics PDF.
What's inside
Eleven worked templates, one PDF guide. Every template has been tested on real events.
Event Overview sheet
Single source of truth — name, date, venue, host, target headcount, total budget. Every other sheet pulls from here.
Budget Tracker (with formulas)
8 categories, % targets, estimate / committed / paid columns, auto-calculated totals and variance. Red-flags overspend before it bites.
Guest List & RSVP
60 starter rows for invites, status, plus-ones, dietary tags, table assignments, gift log, thank-you tracking. Auto-counts at the bottom.
Vendor Tracker
8 starter rows for the 6 core vendors plus hair/makeup and day-of coordinator. Quote, deposit, balance, due date, day-of contact, the 8 questions.
12-Month Timeline
All 34 master tasks in chronological order. Day-of rows highlighted. Adapt spacing for shorter timelines.
Run-of-Show
Time-by-time schedule for the day. Print for every vendor and helper. 15-minute buffer rows pre-suggested.
Day-of Contacts
Every vendor's on-site lead, phone number, arrival time. Print + carry on the day.
Master Checklist
37 tasks across all 5 phases. Auto-progress %. Tick tasks across phases — it's the closest thing to a project plan most events ever get.
Photo Shot List
21 must-have shot categories for the photographer. Send 2 weeks ahead. Tick on the day.
Emergency Kit
24-item packing list across Tech, Stationery, Wellness, Repair, Comfort. Pack the bag the day before.
21-page PDF guide
Companion guide covering the 5 phases, the 8 vendor questions, budget framework, day-of execution, the 5 mistakes, event-type adaptations, regional notes (US/UK/India/EU/UAE/SEA), and email scripts.
Built for
Wedding hosts
All the templates above, wedding-tuned. Especially the Photo Shot List and 12-month timeline.
Corporate event teams
Run-of-show, vendor tracker, budget allocations for AV-heavy events. The PDF's regional and corporate-event chapters.
First-time hosts
The 5-mistakes chapter alone is worth the kit. The Master Checklist makes sure nothing falls through.
Event planners
Use as a client-facing template. White-label the spreadsheet for your clients.
Pairs with our free tools
Frequently asked
Do I need Microsoft Excel?
No. The .xlsx file works in Google Sheets, Apple Numbers, LibreOffice, Excel for Web (free), and Excel mobile. Formulas use standard SUM / COUNTIF / IFERROR — they work everywhere.
Can I use this for events outside the US?
Yes. The PDF guide includes regional notes for US, UK, India, EU, UAE, Singapore/SEA, Mexico, and East Asia. The Excel currency is editable; change USD to ₹/€/£/A$ in the Event Overview sheet.
Is this a one-time purchase or a subscription?
One-time. You download the files and they're yours forever. Early-access downloaders also get free updates when we add new templates.
Can I use this for client work as an event planner?
Yes. The kit is licensed for personal and small-business use, including client-facing planning. Don't redistribute or resell the files themselves.
Why is it free right now?
We're in early access — gathering feedback before launching paid. Everyone who grabs it for free gets to keep their copy and gets future updates. The paid version will be $29 once it launches.
What's the difference between the free interactive tool and this kit?
The free tool is a single-event drag-and-drop checklist. The kit is a full multi-sheet workbook with budget formulas, RSVP tracking, vendor management, photo shot list, and a 21-page guide. They complement each other.
Free: The Event Planning Basics
Not ready to buy the full kit? Grab our free 8-page Planning Basics PDF — the 5 phases, a 12-month timeline, vendor scripts, and the 5 mistakes hosts always make.
- ✓ The 5 phases of event planning
- ✓ A 12-month adaptable timeline
- ✓ The 8 vendor questions to ask
- ✓ Day-of run-of-show template
Already convinced? Skip the free PDF and grab the full kit.